Minutes of the Village of Martin Board
December 13, 2010
Martin Village Council
December 13, 2010
The Martin Village Council met for its regular meeting on December 13, 2010, at
the Martin Village Office, 1586 South Main Street, Martin, Michigan.
Call to Order and Pledge to Flag: The meeting was called to order at 7:30 p.m. by
President Harness, followed by the Pledge of Allegiance to the American flag.
Roll Call: All members were present: Brinkhuis, Flower, Harness, Martin, Rambadt, J.
Seiser, K. Seiser and Acting Clerk Merrill.
Approval of Minutes: Motion was made by member Flower, seconded by member
Martin, to approve the minutes of the regular meeting of November 8, 2010, as submitted.
Recognition of Visitors: Don Rambadt was present. County Commissioner Don Black
arrived at 7:50 p.m.
Approval of Agenda: Motion was made by Member Martin and seconded by Member
Flower to approve the agenda as presented. Motion carried.
Communications: The following were presented:
1. Letter from Allegan County Planning Commission, including a CD of the Allegan County
Master Plan for 2010.
2. Letter from the State of Michigan Liquor Control Commission regarding the recent action
taken by the Legislature that amended sections of the Michigan Liquor Control Code of
1998. The amendments allow for the sale of spirits, mixed spirit drink and beer and wine
between the hours of 7:00 a.m. on Sunday and 2:00 a.m. on Monday. If a governmental
unit chooses to prohibit these sales, it must submit a resolution by December 15, 2010.
After discussion and recommendation by President Harness, it was agreed to do nothing.
Treasurer's Report: After review by Rambadt, motion was made by Member Flower and
seconded by Member Brinkhuis to approve the treasurer's report for November as
presented. Motion carried.
Several concerns were expressed about PNC Bank regarding some of their policies,
especially in the area of community support. The Finance Committee will meet to further
discuss the concerns.
Payment of Bills: After one addition to the Building Fund and several to the Sewer
Maintenance Fund, motion was made by Member Brinkhuis and supported by Member
Rambadt to pay the bills as presented with additions and any forthcoming utility bills.
Audit update: Member Merrill presented the report from the audit. Yeo & Yeo
recommends that all computers require a user specific login and password. They also
commented on documentation of internal control policies. Merrill will call to request
clarification about policies. Passwords can be set up easily.
Public Safety: Brinkhuis stated the Allegan County Mounted Division was at the parade,
which went very well.
Public Works: On behalf of the D.P.W., Martin expressed appreciation for support for the
new barn and P.W. office. They are happy with the outcome. The gas line needs to be
connected to the new barn, which will then be completed. Martin presented the winter
plowing sequence and procedure.
Martin reported on the job list for A.A.E.S.A.
A question asked by Brinkhuis regarding determining when Steve Bennington works.
Martin stated Lori and Tim will determine when additional help is needed.
Streets: Martin reported on meeting with Hidden Ponds Association regarding snow
plowing to the well house. They have no problem with dropping the blade on the way to
the well house.
Martin stated that the equipment is working fairly well considering the age.
New Office, 1609 North Main: Martin stated it needs renovation of the bathroom to
make it handicap accessible, as well as the ramp and entry door. Estimates for the work
are as follows:
$3250 - electric/plumbing
$4470 - Need to make handicap accessible
$7919 - Office and Bedroom
$8170 - Bathroom Total $23,809 Additional $3765 for paint and stain unless volunteer
labor is used. Another $1,500 would be the approximate cost of foam insulation.
Martin further stated that Duane VanderPloeg is available to do the work which could be
completed In approximately five weeks.
Motion was made by Member Brinkhuis, seconded by Member Flower, to appoint Duane
VanderPloeg as construction manager for the renovation needed at the new office at 1609
North Main. Member Martin will manage the improvements to the insulation. Motion carried.
Sewer/Water: Flower read reports from Tim on sewer and water. After discussion about
the need for a new scale, it was agreed that the Water Committee should meet regarding
the purchase of a scale.
Flower reported on the joint sewer meeting last week where he brought up various
concerns. Harness reported on a meeting with Ed Annen regarding the $9,000 that
Plainwell is requesting toward their attorney costs, which is no longer on the table, as well
as multiplier fees. Annen 's opinion is that the village should not be paying the multiplier
fees due to the 425 Agreement with Martin Township and should have the bulk rate. There
is also the fact that the village was never notified of the recent rate change. Harness was
instructed to authorize Annen to send a letter to Plainwell regarding the rate change and a
letter to George Davis regarding the 425 Agreement.
Flower reviewed meter reading figures.
County commission: Don Black distributed synopses of the November 18 and December 9
1. Update on 1016 West Allegan: Harness stated that he had met with Ed Annen, Kirk
Scharphorn and Ken Harthorn at the residence. After reviewing "corrections" and
discussion, Harness reported that he felt further stipulations were necessary, i.e., allowing
six months rather than one year to comply with building code violations, and
reimbursement from Harthorns for village legal expenses incurred as a result of the
violations. The residence cannot be rented until all corrections are made as outlined by
PCI. Council instructed Harness to contact Ed Annen and have legal notification sent to all
2. Merrill read letter from Ed Annen and letter from Shawn Willis, Harthorns attorney.
1. Harness reported on Committee assignments - assignment sheet needs to be updated.
2. Christmas parade is set for next year on December 2, 2011.
3. Motion was made by Member Martin and seconded by Member Rambadt to establish a
salary of $250 a month for a period of three months for Clerk Seiser and to review at that
time. Motion carried.
4. Harness recommended appointment of Joyce Merrill to be Deputy Clerk during training
period for Clerk or however long she would like to serve. Motion was made by Martin and
seconded by Flower to appoint Joyce Merrill as Deputy Clerk. Motion carried.
Recent Community Deaths: Names submitted were: Margaret Gates, Violet Leep, Mary
Simpson, and _________Arms.
Adjournment: Motion was made by Martin and seconded by Flower to adjourn the
meeting at 9:15 p.m.