Minutes of the Village of Martin Board
December 12, 2011
Martin Village Council
December 12, 2011
The Martin Village Council met for its regular meeting on December 12,
2011, at the Martin Village Office, 1609 North Main Street, Martin,
Call to Order and Pledge to Flag: President Harness called the meeting to
order at 7:30 p.m., followed by the Pledge of Allegiance to the American flag.
Roll Call: Members present: Brinkhuis, Flower, Harness, Rambadt, J. Seiser,
Clerk K. Seiser and Deputy Clerk Merrill.
Approval of Minutes: Motion was made by Member Flower and seconded by
Member Rambadt to approve the minutes of the regular meeting of November
22, 2011, as submitted. Motion carried.
Recognition of Visitors: Those present were Don Rambadt, Earl Wykstra and
Alice Kelsey. County Commissioner Don Black arrived at 7:40 p.m.
Mr. Wykstra and Ms. Kelsey are both candidates for the vacant trustee
position, and each gave a brief statement on their background and why they
are interested in the trustee position.
Approval of Agenda: One item was added to New Business, Carman
Pharmacy. Motion was made by Member Flower and supported by Member
Rambadt to approve the agenda as revised. Motion carried.
Communications: The following were presented:
1. Letter from Margaret Smith, Secretary of the Martin Township Planning
Commission stating that the Commission is preparing an update to its Master
Land Use Plan and welcoming any comments.
2. Letter from the Director of the U.S. Census Bureau about a voluntary
Boundary and Annexation Survey.
3. Treasurer Rambadt reported that she had sent thank you notes to those
involved with the Christmas parade, including the Martin School
Superintendent’s Office and requested that they include the date of the first
Friday in December each year for the Christmas parade on the school
1. Treasurer’s Report: Treasurer Rambadt gave a brief explanation of the
state revenue sharing sales tax stating that the statutory sales tax has been
eliminated and that there is a new Economic Vitality Incentive Program
(E.V.I.P.) in place which requires several steps of forms to be completed to
be eligible for the program. The first step has been completed with step 2 due
by January 1, 2012 and step 3 by May 1, 2012.
After review of the treasurer’s report, motion was made by Member Flower
and supported by Member Brinkhuis to accept the report for November 2011
as presented. Motion carried.
2. Payment of Bills: One bill was added to the General Fund for $149.94 for
office blinds to complete the windows. Motion was made by Member J. Seiser
and seconded by Member Rambadt to pay the bills as revised and including
the Michigan Gas bills which have not arrived. Motion carried.
3. Software Update: Clerk K. Seiser stated that she did not have any
further bids. President Harness reminded her that information is needed by the
January budget workshop to be included in next year’s budget. Flower stated
that Treasurer Rambadt’s computer needs to be replaced which should be
considered in next year’s budget planning.
1. Public Safety: Member Flower stated that Ron VanDenBerg asked about
detour signs when needed for heavy traffic being rerouted from the highway
for an emergency, which happened recently. This will be checked. Flower also
stated that he plans to call Wyoming regarding the yearly maintenance on the
2. Public Works: Member Brinkhuis highlighted Tim Eichler’s list of priorities
and maintenance needs. Tim would like someone to routinely check the sewer
and water systems if possible for problems or repairs. This will be
3. Streets: President Harness reported that Tim had an issue with the salt
and sand not running through the spreader. Member Flower stated that Tim
could not obtain patch to repair holes on Templeton Street. Brinkhuis will
check on this.
4. Sewer/Water: Member Flower reported that the billing went well, and he
is using Rick Martin’s Gator. There was discussion on how long the vehicle
would be available and whether the village should investigate purchasing a
vehicle to use for meter reading as well as other uses.
Flower attended the Joint Sewer meeting on December 1 and highlighted some
of the items, including: Gun Plain Township had been told that there is going
to be a rest stop constructed along U.S. 131 near 108th Avenue, and they
want to connect to the sewer line. There will be a meeting soon with the
5. County Commissioner: Don Black distributed a synopsis of the December
8 meeting and highlighted several items, including a jail financial update and
action taken to purchase a trailer to assist with meth site cleanup . There
was a discussion on the action taken by the Board of Commissioners to adopt
a tobacco free workplace policy with several expressing their opinions.
1. Update on Independent Water: President Harness reported that he had
contacted Attorney Ed Annen, and the village needs to check on the
2. Office Sign: Flower still had no word from Cronen Signs. It was agreed
that he should check with other places. It was also agreed that a sign that
can include postings is preferred.
3. Salt Bin Update: J. Seiser stated that he could not obtain all the specs
needed for a publication. President Harness stated that an ad needs to be in
next Monday’s paper, and he will gather the information.
1. Applicants for P. W. Position: Twelve applications have been received.
Motion was made by Member Brinkhuis and supported by Member Flower to
authorize the Street/Public Works Committee, consisting of Brinkhuis. Harness
and J. Seiser to review the applications and make a recommendation to the
council. Motion carried.
2. Carman Pharmacy: Member J. Seiser asked about whom is responsible
for cleaning the sidewalks around Carman Pharmacy since the village is
supposed to be responsible for property 33 feet from the center of the street
and that some businesses paid part of the cost of the sidewalk several years
3. Trustee Vacancy: Two written letters of interest had been received from
Alice Kelsey and Earl Wykstra. There was discussion on the various
qualifications and ways in which each candidate could contribute toward the
village needs. It was agreed that both had abilities and skills to offer. After
consideration, it was moved by Member Brinkhuis and seconded by Member
Flower to appoint Earl Wykstra to fill the vacant trustee position, effective
after he takes the oath of office.
Roll call vote: Yes – Rambadt, Flower, J. Seiser, Brinkhuis, K. Seiser.
No - None
Absent – None Motion carried.
President Harness will contact the candidates.
Other: Council was reminded that a budget workshop needs to be scheduled
for January. The date of January 23, 2012, 6:30 p.m. was set.
Member J. Seiser presented and questioned a portion of a letter from Attorney
Ed Annen which addressed disincorporation of the village. However, the
missing page gave Mr. Annen’s opinion that the process was not advised.
President Harness stated that the topic is not a consideration.
Recent Community Deaths: None.
Adjournment: On motion by Member Flower and support by Member J.
Seiser, the meeting was adjourned at 8:58 p.m. Motion carried.