Minutes of the Village of Martin Board
November 8, 2010
Martin Village Council
November 8, 2010
The Martin Village Council meet for its regular meeting on November 8, 2010, at
the Martin Village Office, 1586 South Main Street, Martin, Michigan.
Call to Order and Pledge to Flag: The meeting was called to order at 7:30 p.m. by
President Harness, followed by the Pledge of Allegiance to the American flag.
Roll Call: All members were present: Brinkhuis, Flower, Harness, Martin, Rambadt, Seiser,
and Acting Clerk Merrill.
Approval of Minutes: Motion was made by Member Flower and seconded by Member
Martin to approve the minutes of the regular meeting of October 11, 2010, as submitted.
Recognition of Visitors: Don Rambadt and newly elected Clerk Kelly Seiser were
present. Dennis Berkebile from Consumers Energy was also present. County
Commissioner Don Black arrived at 7:50 p.m.
Mr. Berkebile was present for the adoption of Ordinance 61, the Consumers Energy
Franchise. After a second reading, motion was made by Member Martin and supported by
Member Flower to adopt Ordinance 61, Consumers Energy Company Electric Franchise
Roll call vote: Yes - Seiser, Martin, Brinkhuis, Flower, Rambadt.
No - None.
Absent - None.
Ordinance 61 declared adopted.
President and Clerk signed the ordinance, which will be faxed to Penasee Globe for
publication in the next edition.
Member Martin asked Mr. Berkebile about a leach basin in the Consumers Energy
right-of-way near Brandon Elementary School. Mr. Berkebile suggested making contact
with the local Allegan personnel.
Approval of Agenda: One item was added to New Business: Community Promotion.
Motion was made by Member Flower and seconded by Member Rambadt to approve the
agenda as amended. Motion carried.
Communications: The following were presented:
1. Verbal thank yous from Anita Rambadt and Joyce Merrill for their roses.
2. Agenda from the October 27 joint meeting with the township. Minutes have not yet been
3. Information from the IRS Department of Treasury regarding electronic deposits which
may be required in January 2011.
Treasurer's Report: After review, motion was made by Member Flower and seconded by
Member Martin to approve the treasurer's report for October as presented. Motion carried.
Payment of Bills: After two additions, motion was made by Member Flower and
supported by Member Seiser to pay the bills as presented with additions and any
forthcoming utility bills. Motion carried.
Audit Update: Acting Clerk Merrill reported that Yeo & Yeo had submitted a draft of the
audit and returned all financial materials. Merrill will be meeting with a representative from
Yeo & Yeo to complete year end adjusting entries.
Public Safety: Martin reported that he had contacted the mounted division. They were not
able to be in the village for Halloween, but Martin will check on other possible dates, such
as the Christmas parade on December 3.
President Harness reported that the Allegan County Sheriff Department has been
investigating a number of recent burglaries in the county, especially the Dorr and Wayland
Public Works: Martin reported that the new barn building is progressing. Michigan Gas
has been contacted regarding hookup to the new building, which will be above ground.
Boniface is waiting on the concrete work to be done.
Harness stated that employee Tim Eichler would like to be more proactive in creating a job
description for the P.W. Department.
Streets: The leaf pickup will continue until November 23. Most residents are complying
with the requests in the fall newsletter.
Flower received a letter from MDOT and reported that the 10th Street project is still
scheduled for 2013.
Martin read a letter from William E. Miller, Martin School Superintendent, seeking approval
to install additional directional signage to the elementary and administration locations. It
was the feeling of the council that permission should be obtained from property owners
involved. Further investigation will be made about size and location according to the village
New Office, 1609 North Main: Martin stated that a walk through had been done. It was
suggested that council members meet at the site to determine lay out, office furniture
needed, etc. A date will be set.
Sewer/Water: Flower reported that he had a problem with the meter reader but is
working on it. He read an e-mail that he sent to Prein & Newhof regarding sewer readings.
He also stated that he sent out several delinquent letters and shut off notices. One
customer requested that their delinquency be put as a lien on taxes because there was
extra in their escrow account. However, that is not possible, and Flower will relay that
information to them.
There is still a dispute with Plainwell about the township property bills. Harness has had no
communication from Plainwell, but he will call Erik Wilson. Flower will recalculate the bills
before payment by the village.
Martin read Sewer and Water reports from Tim Eichler with history and maintenance
information, including back flow preventer tests. Some have complied with the test, but
others have not. Harness would like a follow up on the residents who have not complied
with the test.
There was discussion on the sewer system, which appears to be running more efficiently
since flushing a year ago. There was also discussion on the well pumps. It is the opinion of
Chad Kraai that nothing be done at this time.
County Commission: Don Black distributed synopses of the October 28 and November 4
meetings. He also presented a copy of a resolution from the Board of Commissioners
establishing salaries for elected officials and chief deputies. He reported that the budget
passed and gave an update on the jail project millage, which was defeated a second time
by the voters on November 2. Black stated that the purchased Haworth building is being
used. The Sheriff Department will be using a portion of the building, and much needed
storage space will be used.
1. Update on 1016 West Allegan: It was reported that court papers were served on the
Harthorns, who now want to sell the property. The renters have evacuated as ordered. The
property is in the hands of a realtor, who has been in contact with the village as well as
PCI. Note: After the meeting it was learned that court papers have not been served, but at
least six attempts have been made. Mr. Annen is preparing documents for an alternative
1. Christmas Bonuses: Motion was made by Rambadt and seconded by Seiser to give
$200 to each of the P.W. employees, Tim Eichler and Lori Martin. Motion carried. Member
2. Christmas Invitation from Township: Council members are invited to a potluck
Christmas dinner on December 4 at the Township Hall. It was suggested that the village
council members and employees be treated to a Christmas dinner in appreciation for all
the work that they do. Merrill will make contact with the Grill House and set up a date.
3. Community Promotion: Flower had a Community Shoppers Guide which featured a
new business in the Plainwell area. He made contact and learned that there is no charge
for the promotion and felt that the new Palazzolo's Pizzeria should be given some
recognition. He will investigate further.
Related to that, Harness reminded the council that he is still interested in recognizing
deserving citizens with a Brandon Outstanding Citizen Award. This could possibly be given
at next spring's Memorial Day Program. He wanted council members to be thinking about
Flower stated that a Veteran's Day Ceremony would take place on November 11 at 11:00
a.m. at Memorial Park.
Recent Community Deaths: Names submitted were: William Rook, Sr., Richard D.
Pierce, and Marvin DeYoung.
Adjournment: Motion was made by Martin and seconded by Flower to adjourn the
meeting at 8:50 p.m. Motion carried.