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Minutes of the Village of Martin Board
November 11, 2013
Village of Martin
Regular Meeting
November 11, 2013

The Martin Village Council met for its regular meeting on November 11, 2013, at the Martin Village Office, 1609 North Main Street, Martin, Michigan.

Call to Order and Pledge to Flag: President Brinkhuis called the meeting to order at 7:00 p.m. The Pledge of Allegiance to the American flag was recited.

Roll Call: Members present: Brinkhuis, Flower, Rambadt, Doezema, Wykstra, Kelsey, Hunt and Deputy Clerk Merrill.

Approval of Minutes: Motion made by Member Wykstra and supported by Member Flower to approve the minutes of the regular meeting of October 14, 2013, as presented. Motion carried.

Recognition of Visitors: Visitors present were: Ryan Stroud, Wightman & Associates, and Don Black, County Commissioner (7:50 arrival). President Brinkhuis asked each visitor to state their purpose for attending and to discuss any issues they had for the Council to consider. Ryan stated he was attending so he could discuss the SAW Grant application and answer questions, which would occur during the Sewer report.

Approval of Agenda: Member Doezema presented the agenda. Motion was made by Member Doezema and supported by Member Rambadt to approve the agenda as presented. Motion carried.

Communications: Clerk Doezema reviewed the following received correspondence:

1. Library newsletter. Member Kelsey further reported on the Open House and the Christmas tree fundraiser happening at the Library.

Financial Items:

1. Treasurer's Report: Member Rambadt gave the Treasurer's report, reporting that all bills have been paid and we have reconciled with bank. She highlighted that 1 water assessment has been paid, the bill for last year's Christmas lights has just been received and paid, and that some taxes are still outstanding. Motion was made by Member Doezema and supported by Member Flower to approve the report for October 2013 as submitted. Motion carried.

2. Payment of Bills: The bills were reviewed by Clerk Doezema. Some bills were paid prior to the meeting, to ensure payment by due date. Motion was made by Member Flower and supported by Member Hunt to pay the bills and any forthcoming utility bills. Motion carried.

Department Updates/Reports:

1. Public Safety: There were no patrols in October. Member Doezema reported that a bill is coming for the Reserve officers that worked the Vandermolen auction. Member Flower is researching options for traffic signal maintenance and getting a quote for wiring it to allow for a generator hookup.

2. Public Works: Member Wykstra had no report.

3. Streets: There is a meeting on 11/21 at 10:00 to discuss the Main Street resurfacing project. There are concerns on some of the proposed curbs. Deputy Clerk Merrill reported on her research into Elsie Street. It was certified as a road by MDOT in 1953. A title company provided a copy of a 1951 easement. The street was officially named in 1978. No further action at this time is required regarding Elsie Street and the adjacent homeowners.

4. Sewer/Water: Member Flower reported that the new impeller was ordered 9/30/2013 and has a 9 week lead time. The pump rebuild is done and it is being tested. Member Flower reported on concerns expressed by DPW, which were then discussed at a recent meeting with Chad Kraai. Kraai addressed the concerns in writing. Ryan Stroud discussed the details of the SAW Grant and answered questions and concerns by the Council. Member Doezema read the resolution, authorizing the grant to go forward. Member Doezema moved to adopt Resolution 2013-11-6, which was supported by Member Flower. Roll call vote: Yeas: Brinkhuis, Rambadt, Kelsey, Wykstra, Flower, Hunt, Doezema. Nays: None. All members were present for the vote. Resolution 2013-11-6 declared adopted. Member Doezema and Member Flower briefly discussed the State Chemical proposal. Because we wouldn't start the proposed test until April, it was decided to table the vote until we have budget discussions.

5. Finance: Deputy Clerk Merrill reported on her discussions with PNC Bank. She is still waiting on a representative to get back with her to discuss the possibility of opening a CD in order to get a better return on our money.

6. Ordinance and Policy: Member Doezema had no report.

7. Civic Affairs: Member Rambadt reported that plans for the Christmas parade and festivities are well in hand. Ads have been placed, posters are up and all arrangements have been made.

8. Five Year Planning: Discussion on Strategic Planning Session. Member Doezema handed out typed notes and the spreadsheet created by Don Black.

9. County Commissioner: Don Black provided a synopses of the October 24 Board of Commissioners meeting, highlighting the Valley Township mileage roll back, a vote on Allegan County worker wage adjustment and a vote against establishing a State of Michigan Community Mental Health Authority for Allegan County. He also asked the Councils opinion on having a new jail celebration and if anyone knows a real estate person to become a part of the Economic Development Commission.

Old Business: None

New Business: None

Recent Community Deaths: The following names were submitted: Mary Walter and Rennie Tuinstra.

Adjournment: Motion was made by Member Wykstra and supported by Member Flower to adjourn the meeting at 8:25 p.m. Motion carried.

Respectfully submitted,
Darcy Doezema, Clerk