Minutes of the Village of Martin Board
October 11, 2011
Martin Village Council
October 11, 2011
The Martin Village Council met for its regular meeting on October 10,
2011, at the Martin Village Office, 1609 North Main Street, Martin,
Call to Order and Pledge to Flag: Vice-President Brinkhuis called the
meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the
Roll Call: Members present: Brinkhuis, Flower, Martin, Rambadt, Clerk K.
Seiser and Deputy Clerk Merrill. Members Harness and J. Seiser were absent.
Approval of Minutes: Motion was made by Member Flower and supported by
Member Rambadt to approve the minutes of the regular meeting of September
12, 2011, as submitted. Motion carried.
Recognition of Visitors: Don Rambadt was present. County Commissioner
Don Black arrived at 7:42 p.m.
Approval of Agenda: One item was added to New Business: Christmas Parade.
Motion was made by Member Flower and supported by Member Rambadt to
approve the agenda as amended. Motion carried.
Communications: The following was presented.
1. Ballot from MML for the Board of Directors. Motion was made by Member
Martin and seconded by Member Martin that Clerk Seiser should cast the
ballot and return. Motion carried.
1. Treasurer’s Report: Treasurer Rambadt reported that summer taxes on 16
parcels remain unpaid. She will be sending out delinquent notices. After
review of the report, motion was made by Member Martin and seconded by
Member Flower to approve the Treasurer’s Report for September 2011. Motion
2. Payment of Bills: One bill from Van Laan Concrete was added for $14,500
for the parking lot and sidewalk repair. A breakdown was determined. Motion
was made by Member Flower and supported by Member Rambadt to pay the
bills as presented with addition and forthcoming utility bills. Motion carried.
3. Updates on BS&A and Performance Dashboard: Merrill reported that
there will be a demo from BS&A on Wednesday, October 12. Flower, Rambadt,
K. Seiser and Merrill will attend. Merrill is still working on the Performance
Dashboard and stated that Yeo & Yeo have been very helpful. Only a couple
of items are still needed, which were discussed with the council.
1. Public Safety: Flower reported that someone from the City of Wyoming
put in a new battery for the traffic signal. He also requested a quote from
them on a yearly maintenance plan but has not heard anything yet. He will
follow up with Wyoming.
1. Public Works: Martin reported that leaf pick up will begin October 18 and
go through November 22. He also stated that Clean Earth will be coming to
clean storm drains.
Martin encouraged the council to consider adding phase 2 to the parking lot
which would be an estimated $9,615 plus preparation. He also suggested the
addition of a salt bin between the P.W. office and the garage. The bid from
Van Laan Construction is approximately $19,350 and the size would be 12 feet
wide by 20 feet long with a 6 inch thick floor and an apron. Phase 2 cost
would come from the Building Fund, and the council was reminded that the
cost of the salt bin could come from the street funds.
After considerable discussion, a motion was made by Member Martin and
seconded by Member Flower to go ahead with phase 2 of the parking lot with
approximate cost of $9,615 for concrete plus preparation, project to be paid
from the Building Fund. Motion carried. Brinkhuis abstained.
Motion was made by Member Martin and seconded by Member Flower to
proceed with the salt bin project to be paid from the Major (2/3) and Local
(1/3) Street Funds. Motion carried with Brinkhuis abstaining.
2. Streets: Martin reported on the bids for crack sealing the streets and
repair in other places. Because the total exceeded the amount budgeted, he
recommended that only the street portion of the work be done and stated
that A-l Asphalt presented a quote of 49 cents per lineal foot and Anderson
Asphalt Maintenance gave a quote of 68 cents per lineal foot. Because action
was taken at the September meeting for Martin to use the lowest bid, A-1
Asphalt will be doing the crack seal repair on October 11 and 12.
3. Sewer/Water: Flower reported on the following:
a. Water at vacant homes will be shut off, including snow birds. Flower
stated that a policy is needed regarding this. The Ordinance/Policy committee
of Harness, Martin and Flower will review this.
b. A complaint has been received from Jerry Curry that there is a foul odor at
the Red Barn at times. Possibly their plumbing needs to be inspected.
c. VanElderen/BOD problem. At a recent Joint Sewer meeting Flower learned
that Plainwell will begin billing the village in December for BODs. Flower stated
that a meeting was held with VanElderen last week, and they are aware of
the problem and are still testing and working with Wightman & Associates.
Martin presented information on VanElderen pumping numbers and stated that
they are aerating which is helping with the BODs.
d. Peerless-Midwest pulled the water pump last week which should be
completed in about a week.
e. The billing went well and more delinquent notice letters were sent out.
f. Review of sewer notes from Tim Eichler. Pumpage seems to be improving.
g. Prein & Newhof is scheduled to do the bi-annual sewer testing in
accordance with the Plainwell Agreement.
h. Distributed copies of the sewer and water budgets which will be forwarded
to Todd MacLean at Rural Development.
4. County Commissioner: Don Black distributed copies of his synopsis of the
Allegan County Commission meeting of September 22, 2011. He also stated
that there is still a vacancy on the Commission on Aging and would like
someone from the Martin/Hopkins area. He also reported on a meeting on
September 29 on total road patrol coverage.
1. Update on Independent Water: No report.
2. Office Sign: Flower stopped at Cronen Signs, and they will send some
3. Update on 912 East Allegan and Hidden Ponds Home: Council has
learned that there will be no foster care at 912 East Allegan, but they have
connected to the water system. The home in Hidden Ponds is not near the
water line according to PCI.
1. Christmas Parade: Rambadt stated that the parade is set for Friday,
December 2, at 7:00 p.m. It should be advertised and will be included in the
2. November Meeting: Because several members will be out of town on
November 14, it was agreed to set the meeting for Tuesday, November 22.
Notice will be posted.
Recent Community Deaths: The following names were submitted: June E.
Girton, Michael Allison, Janet W. Root, Ruth M. Boysen, Jerry G. McNees Jr.,
James L. Mills, Lloyd C. Polmanteer, Roger W. Polmanteer, and Velma L.
Adjournment: Motion was made by Flower and seconded by Martin to
adjourn at 8:38 p.m. Motion carried.