Minutes of the Village of Martin Board
August 12, 2013
Village of Martin
August 12, 2013
The Martin Village Council met for its regular meeting on August 12,
2013, at the Martin Village Office, 1609 North Main Street, Martin,
Call to Order and Pledge to Flag: President Brinkhuis called the meeting
to order at 7:00 p.m. The Pledge of Allegiance to the American flag was
Roll Call: Members present: Brinkhuis, Flower, Rambadt, Doezema, Hunt,
Wykstra, Kelsey and Deputy Clerk Merrill.
Approval of Minutes: Motion made by Member Wykstra and supported by
Member Rambadt to approve the minutes of the regular meeting of July 8,
2013. Motion carried.
Recognition of Visitors: No visitors were present.
Approval of Agenda: Member Doezema presented the agenda. President
Brinkhuis added "Road Cement" to New Business. Motion was made by
Member Flower and supported by Member Wykstra to approve the agenda
as amended. Motion carried.
Communications: Clerk Doezema reviewed the following received
(1) Mounted Division email.
(2) Cooley Law School letter
(3) MML Annual Meeting Notice
(4) Library Newsletter
(5) Thank you from Ron Merrill
1. Treasurer's Report: Treasurer Rambadt highlighted her report, reporting
that all bills have been paid and we have reconciled with bank, but the
auditors still have work to finish up the closing of the fiscal year. Tax
payments are slowly coming in and we got our road tax check from the
Township. Motion was made by Member Doezema and supported by
Member Hunt to approve the report for July 2013 as submitted. Motion
2. Payment of Bills: The bills were reviewed by Clerk Doezema. Some bills
were paid prior to the meeting, to ensure payment by due date. Motion
was made by Member Wykstra and supported by Member Flower to pay the
bills and any forthcoming utility bills. Motion carried.
1. Public Safety: President Brinkhuis attended a meeting in July with the
fire department on the B93 debrief. He reported that steps are being taken
to address problems so that we don't experience a repeat of this year's
2. Public Works: Member Doezema provided a quote on the storm door for
the south side of the office. The total was for $170 parts and $100 labor.
Discussion on picking up the door ourselves and saving some money, also
the need to paint the frame prior to the door installation. Motion made by
Member Doezema and supported by Member Rambadt to approve up to
$270 for a new storm door and installation. Motion carried.
3. Streets: Member Wykstra discussed bids for crack sealing. Both bids
received are for over $11K. He is now looking at chip sealing and crack
sealing with another company.
4. Sewer/Water: Member Flower had a meeting with Horizon Operations
Tom Rook, to discuss the State Chemical proposal on our odor control.
Rook recommended that we ask for a 30 day trial period versus 90 days as
proposed, to see how the product works. Member Flower will contact State
Chemical with our request. Tom Deneau provided information to Member
Flower on a grant available for some training for personnel and items that
would help us better assess our sewer system. Motion made by Member
Flower and supported by Member Wykstra to request Tom Deneau to write
the grant. Motion carried. Member Flower also discussed bids from Peerless
and Kraai on rebuilding pump #2. The issue is tabled until next month, to
get more information. Member Flower also discussed the recommendation
by Wood Choi that we buy pressure relief valves. Member Flower will look
into the price and talk to Dan Neeson about the need for them or not.
5. Finance: Member Rambadt had no report. President Brinkhuis requested
a Finance Committee before the next meeting.
6. Ordinance and Policy: Member Doezema had no report.
7. Civic Affairs: Member Kelsey had no report.
8. Five Year Planning: President Brinkhuis and Member Doezema will meet
on 8/20 to discuss.
9. County Commissioner: Don Black was not present. He previously
provided synopses of the July 11, July 25, and August 8, 2013 County
10. Old Business:
1. Memorial Day Parade - Member Doezema reported on the MML email
regarding insurance coverage. No changes to the parade are expected at
2. New Business:
1. Road Cement - Discussion on whether to spend extra money on the
road repair using cement instead of asphalt. Member Flower reported on
costs by Tom Denneau and it does not appear like something the council
wants to pursue.
Recent Community Deaths: The following names were submitted:
Charlotte Harris, Martin Talsma, and Andrew Marshall Forsberg.
Adjournment: Motion was made by Member Flower and supported by
Member Wykstra to adjourn the meeting at 7:55 p.m. Motion carried.
Darcy Doezema, Clerk