Minutes of the Village of Martin Board
August 12, 2013
Village of Martin
Regular Meeting
August 12, 2013
The Martin Village Council met for its regular meeting on August 12, 2013, at the Martin Village Office, 1609 North Main Street, Martin, Michigan.
Call to Order and Pledge to Flag: President Brinkhuis called the meeting to order at 7:00 p.m. The Pledge of Allegiance to the American flag was recited.
Roll Call: Members present: Brinkhuis, Flower, Rambadt, Doezema, Hunt, Wykstra, Kelsey and Deputy Clerk Merrill.
Approval of Minutes: Motion made by Member Wykstra and supported by Member Rambadt to approve the minutes of the regular meeting of July 8, 2013. Motion carried.
Recognition of Visitors: No visitors were present.
Approval of Agenda: Member Doezema presented the agenda. President Brinkhuis added "Road Cement" to New Business. Motion was made by Member Flower and supported by Member Wykstra to approve the agenda as amended. Motion carried.
Communications: Clerk Doezema reviewed the following received correspondence:
(1) Mounted Division email.
(2) Cooley Law School letter
(3) MML Annual Meeting Notice
(4) Library Newsletter
(5) Thank you from Ron Merrill
Financial Items:
1. Treasurer's Report: Treasurer Rambadt highlighted her report, reporting that all bills have been paid and we have reconciled with bank, but the auditors still have work to finish up the closing of the fiscal year. Tax payments are slowly coming in and we got our road tax check from the Township. Motion was made by Member Doezema and supported by Member Hunt to approve the report for July 2013 as submitted. Motion carried.
2. Payment of Bills: The bills were reviewed by Clerk Doezema. Some bills were paid prior to the meeting, to ensure payment by due date. Motion was made by Member Wykstra and supported by Member Flower to pay the bills and any forthcoming utility bills. Motion carried.
Department Updates/Reports:
1. Public Safety: President Brinkhuis attended a meeting in July with the fire department on the B93 debrief. He reported that steps are being taken to address problems so that we don't experience a repeat of this year's issues.
2. Public Works: Member Doezema provided a quote on the storm door for the south side of the office. The total was for $170 parts and $100 labor. Discussion on picking up the door ourselves and saving some money, also the need to paint the frame prior to the door installation. Motion made by Member Doezema and supported by Member Rambadt to approve up to $270 for a new storm door and installation. Motion carried.
3. Streets: Member Wykstra discussed bids for crack sealing. Both bids received are for over $11K. He is now looking at chip sealing and crack sealing with another company.
4. Sewer/Water: Member Flower had a meeting with Horizon Operations Tom Rook, to discuss the State Chemical proposal on our odor control. Rook recommended that we ask for a 30 day trial period versus 90 days as proposed, to see how the product works. Member Flower will contact State Chemical with our request. Tom Deneau provided information to Member Flower on a grant available for some training for personnel and items that would help us better assess our sewer system. Motion made by Member Flower and supported by Member Wykstra to request Tom Deneau to write the grant. Motion carried. Member Flower also discussed bids from Peerless and Kraai on rebuilding pump #2. The issue is tabled until next month, to get more information. Member Flower also discussed the recommendation by Wood Choi that we buy pressure relief valves. Member Flower will look into the price and talk to Dan Neeson about the need for them or not.
5. Finance: Member Rambadt had no report. President Brinkhuis requested a Finance Committee before the next meeting.
6. Ordinance and Policy: Member Doezema had no report.
7. Civic Affairs: Member Kelsey had no report.
8. Five Year Planning: President Brinkhuis and Member Doezema will meet on 8/20 to discuss.
9. County Commissioner: Don Black was not present. He previously provided synopses of the July 11, July 25, and August 8, 2013 County Commission meetings.
10. Old Business:
1. Memorial Day Parade - Member Doezema reported on the MML email regarding insurance coverage. No changes to the parade are expected at this time.
2. New Business:
1. Road Cement - Discussion on whether to spend extra money on the road repair using cement instead of asphalt. Member Flower reported on costs by Tom Denneau and it does not appear like something the council wants to pursue.
Recent Community Deaths: The following names were submitted: Charlotte Harris, Martin Talsma, and Andrew Marshall Forsberg.
Adjournment: Motion was made by Member Flower and supported by Member Wykstra to adjourn the meeting at 7:55 p.m. Motion carried.
Respectfully submitted,
Darcy Doezema, Clerk
Regular Meeting
August 12, 2013
The Martin Village Council met for its regular meeting on August 12, 2013, at the Martin Village Office, 1609 North Main Street, Martin, Michigan.
Call to Order and Pledge to Flag: President Brinkhuis called the meeting to order at 7:00 p.m. The Pledge of Allegiance to the American flag was recited.
Roll Call: Members present: Brinkhuis, Flower, Rambadt, Doezema, Hunt, Wykstra, Kelsey and Deputy Clerk Merrill.
Approval of Minutes: Motion made by Member Wykstra and supported by Member Rambadt to approve the minutes of the regular meeting of July 8, 2013. Motion carried.
Recognition of Visitors: No visitors were present.
Approval of Agenda: Member Doezema presented the agenda. President Brinkhuis added "Road Cement" to New Business. Motion was made by Member Flower and supported by Member Wykstra to approve the agenda as amended. Motion carried.
Communications: Clerk Doezema reviewed the following received correspondence:
(1) Mounted Division email.
(2) Cooley Law School letter
(3) MML Annual Meeting Notice
(4) Library Newsletter
(5) Thank you from Ron Merrill
Financial Items:
1. Treasurer's Report: Treasurer Rambadt highlighted her report, reporting that all bills have been paid and we have reconciled with bank, but the auditors still have work to finish up the closing of the fiscal year. Tax payments are slowly coming in and we got our road tax check from the Township. Motion was made by Member Doezema and supported by Member Hunt to approve the report for July 2013 as submitted. Motion carried.
2. Payment of Bills: The bills were reviewed by Clerk Doezema. Some bills were paid prior to the meeting, to ensure payment by due date. Motion was made by Member Wykstra and supported by Member Flower to pay the bills and any forthcoming utility bills. Motion carried.
Department Updates/Reports:
1. Public Safety: President Brinkhuis attended a meeting in July with the fire department on the B93 debrief. He reported that steps are being taken to address problems so that we don't experience a repeat of this year's issues.
2. Public Works: Member Doezema provided a quote on the storm door for the south side of the office. The total was for $170 parts and $100 labor. Discussion on picking up the door ourselves and saving some money, also the need to paint the frame prior to the door installation. Motion made by Member Doezema and supported by Member Rambadt to approve up to $270 for a new storm door and installation. Motion carried.
3. Streets: Member Wykstra discussed bids for crack sealing. Both bids received are for over $11K. He is now looking at chip sealing and crack sealing with another company.
4. Sewer/Water: Member Flower had a meeting with Horizon Operations Tom Rook, to discuss the State Chemical proposal on our odor control. Rook recommended that we ask for a 30 day trial period versus 90 days as proposed, to see how the product works. Member Flower will contact State Chemical with our request. Tom Deneau provided information to Member Flower on a grant available for some training for personnel and items that would help us better assess our sewer system. Motion made by Member Flower and supported by Member Wykstra to request Tom Deneau to write the grant. Motion carried. Member Flower also discussed bids from Peerless and Kraai on rebuilding pump #2. The issue is tabled until next month, to get more information. Member Flower also discussed the recommendation by Wood Choi that we buy pressure relief valves. Member Flower will look into the price and talk to Dan Neeson about the need for them or not.
5. Finance: Member Rambadt had no report. President Brinkhuis requested a Finance Committee before the next meeting.
6. Ordinance and Policy: Member Doezema had no report.
7. Civic Affairs: Member Kelsey had no report.
8. Five Year Planning: President Brinkhuis and Member Doezema will meet on 8/20 to discuss.
9. County Commissioner: Don Black was not present. He previously provided synopses of the July 11, July 25, and August 8, 2013 County Commission meetings.
10. Old Business:
1. Memorial Day Parade - Member Doezema reported on the MML email regarding insurance coverage. No changes to the parade are expected at this time.
2. New Business:
1. Road Cement - Discussion on whether to spend extra money on the road repair using cement instead of asphalt. Member Flower reported on costs by Tom Denneau and it does not appear like something the council wants to pursue.
Recent Community Deaths: The following names were submitted: Charlotte Harris, Martin Talsma, and Andrew Marshall Forsberg.
Adjournment: Motion was made by Member Flower and supported by Member Wykstra to adjourn the meeting at 7:55 p.m. Motion carried.
Respectfully submitted,
Darcy Doezema, Clerk