Minutes of the Village of Martin Board
August 8, 2011
Martin Village Council
August 8, 2011
The Martin Village Council met for its regular meeting on August 8,
2011, at the Martin Village Office, 1609 North Main Street, Martin,
Call to Order and Pledge to Flag: Vice-President Brinkhuis called the
meeting to order at 7:30 p.m., followed by the Pledge of Allegiance to the
Roll Call: Members present: Brinkhuis, Flower, J. Seiser, Clerk K. Seiser,
Rambadt and Deputy Clerk Merrill. Members Harness and Martin were absent.
Approval of Minutes: Motion was made by Member Flower and seconded by
Member J. Seiser to approve the minutes of the regular meeting of July 11,
2011, as submitted. Motion carried.
Recognition of Visitors: Don Rambadt was present. Scott Young of PNC was
also present. County Commissioner Don Black arrived at 7:40 p.m.
Scott Young was requested to come and explain the monthly analysis fees of
PNC. He reviewed the statements and fees, including maintenance fee of
$25.00 per month, deposits of $1.00 each, paid items at 25 cents each,
monthly FDIC fee, and credit earnings. He stated that it is more costly to deal
with cash than checks. He was asked about the FDIC insurance and I-Bonds.
He will get more information and provide that for the village.
Approval of Agenda: Motion was made by Member Flower and seconded by
Member Rambadt to approve the agenda as presented. Motion carried.
Communications: The following were presented:
1. Thank you note from Judge Joe Skocelas for his visit at the July meeting.
2. Note from the U.S. Department of Commerce regarding the 2012 census of
3. Reminder from State Representative Bob Genetski of the Allegan County
Local Officials Conference on September 30 at the Griswold Auditorium.
4. Letter from Hayward Logging and Sawmill stating that they would pay
$1,800.00 for two walnut trees and one cherry tree at the wellhouse.
1. Treasurer's Report: Treasurer Rambadt reviewed her report noting her
concern about some balances. Motion was made by Member Flower and
supported by Member J. Seiser to accept the Treasurer's Report for July 2011
as submitted. Motion carried.
2. Payment of Bills: After reviewing the list, Treasurer Rambadt
recommended that two bills under the Sewer Maintenance Fund, Clean Earth
for $10,011.15 and Wightman & Associates for $1,160.00, be paid from the
Sewer Capital Improvement Fund due to the balance in the Sewer
Maintenance Fund. Motion was made by Rambadt and seconded by J. Seiser
to pay the two bills noted from the Sewer Capital Improvement Fund. Motion
Treasurer Rambadt also noted that the water bond interest payment could be
made from the Water Debt Fund as listed, but the balance left would not be
enough for the next bond principal and interest payment. A decision will be
necessary at that time, six months from now.
Motion was made by Member Flower and supported by Member Rambadt to
pay the bills as presented with the change in the Sewer Fund and any
forthcoming utility bills. Motion carried.
3. Closing Update: Deputy Clerk Merrill reported that the 2010-2011 closing
has been completed by Yeo & Yeo and that the on site plan worked very well.
Two staff members from Yeo & Yeo spent two days at the office and then
had all entries approved and sent to the village. They also prepared the F-65
state report and the Act 51 MDOT report.
1. Public Safety: Brinkhuis stated that the Allegan County Mounted Division
was in town again last week and proposed that they be paid $250 per month
regardless of how many times they are in town. Motion was made by Member
Brinkhuis and supported by Member Flower to pay the Mounted Division $250
per month only when they are on duty in the village. Motion carried.
Brinkhuis will let the Mounted Division know about the dates of the beginning
2. Public Works: The only item reported was that the P.W. employees have
painted the posts by the garage yellow.
3. Streets: Bids are being obtained for sealing where needed.
4. Sewer/Water: Flower reported on the following:
A. Needed to call Sensus regarding a problem with the billing system.
B. Distributed copies of the proposed Sewer/Water budget and reviewed the
figures. There was discussion on the rebuilding of the water pump. Suggestion
to have Peerless-Midwest do the work with Kraai employee(s) observing.
C. The pumpage did not improve much after the jet cleaning.
D. Tom Deneau of Wightman & Associates recommended pumping out the lift
stations two times a year.
Brinkhuis reported on the Sewer Committee meeting held on July 20 with Tom
and representatives from VanElderen. The purpose of the meeting was to try
determine the cause of the high BODs. Mike VanElderen is doing tests from 3
and treating each tank separately until the BODs decrease. Tom Deneau,
VanElderen and Tim Eichler are working closely on the problem.
5. County Commissioner: Don Black distributed synopses of the July 14 and
July 28 County Commission meetings. He noted that the 2012 budget was
approved and that a lease agreement with Michigan Works! had been
approved. He also stated that he would like opinions from local constituents
on how to vote on a labor organization resolution. There was some discussion
1. Update on Independent Water: Tabled until next meeting.
2. Capitalization Policy: The village auditors, Yeo & Yeo, suggested that a
Capitalization Policy be adopted for the capitalization and depreciation of
capital assets and infrastructure. The first reading was done at the July 11
meeting. Deputy Clerk Merrill read the proposed policy as the second reading.
Motion was made by Member Brinkhuis and seconded by Member Rambadt to
adopt the Capitalization Policy as presented and read. Motion carried.
3. Tree Bids: Tabled until next meeting.
4. Office Sign: Member Flower has contacted Cronen Signs and is waiting for
1. Recommendations from Sewer Committee Regarding BODs: Covered
under Sewer/Water report.
2. Other: Question was raised about the status of the local post office. It
was stated that the rural carriers will be operating out of Plainwell as of
August 27. The postmaster will continue for the time being.
Township Supervisor Terry Sturgis has resigned effective August 31.
Resident Phil Salingue has reported some sewer issues.
Recent Community Deaths: Names submitted were Robert H. Larson and
Mary Lou Patterson.
Adjournment: Motion was made by Member Flower and supported by Member
J. Seiser to adjourn the meeting at 9:07 p.m. Motion carried.