Minutes of the Village of Martin Board
June 10, 2013
Village of Martin
Regular Meeting
June 10, 2013
The Martin Village Council met for its regular meeting on June 10, 2013, at the Martin Village Office, 1609 North Main Street, Martin, Michigan.
Call to Order and Pledge to Flag: President Brinkhuis called the meeting to order at 7:00 p.m. The Pledge of Allegiance to the American flag was recited.
Roll Call: Members present: Brinkhuis, Flower, Rambadt, Doezema, Hunt, Wykstra (late arrival) and Deputy Clerk Merrill. Members absent: Kelsey.
Approval of Minutes: Motion made by Member Rambadt and supported by Member Hunt to approve the minutes of the regular meeting of May 13, 2013 and the minutes of the special meeting of June 1, 2013. Motion carried.
Recognition of Visitors: Visitors present were: Marlene Leep, Don Rambadt, and Natalie VanHouten. President Brinkhuis asked each visitor to state their purpose for attending and to discuss any issues they had for the Council to consider. Marlene told the Council that she heard many nice comments about the ceremony and that we should consider Scott Kuykendall as the replacement for Ron Merrill as master of ceremony.
Approval of Agenda: Member Doezema added two items to New Business - Clerk's Association and Community Garden. Motion was made by Member Flower and supported by Member Rambadt to approve the agenda as amended. Motion carried.
Communications: Clerk Doezema reviewed the following received correspondence:
(1) MDOT Traffic counts request. Discussed and passed on to Members Wykstra and Hunt.
(2) Vouchers for the Parade of Homes
(3) Article in "Cross Currents" regarding Member Flower donation of 12th gallon of blood.
(4) Announcement of celebration at United Way
(5) MAMA request for nominations
(6) Wings of Hope Hospice invitation
(7) Bob Genetski invitation to "Local Officials Conference"
Financial Items:
1. Treasurer's Report: Treasurer Rambadt highlighted her report, reporting that all bills have been paid and we have reconciled with bank. Treasurer Rambadt reported that we received the annual Bridge & Road Tax from Allegan County in the amounts of $523.40 delinquent 2012 and $8646.63 for current 2012. Motion was made by Member Doezema and supported by Member Hunt to approve the report for May 2013 as submitted. Motion carried.
2. Sewer/Water Budget Approval: Discussion on budget. Basically it is the same as was presented the previous month, with an addition of the golf cart and the remaining Sensus charges. Discussion on not knowing what kind of tower maintenance will be needed in the future, but it could be substantial. Motion was made by Member Doezema and supported by Member Rambadt to approve the Sewer/Water Budget with corrections, as discussed. Motion carried.
3. Payment of Bills: The bills were reviewed by Clerk Doezema. Some bills were paid prior to the meeting, due to the lateness of the meeting date. Discussion on the size of dumpster we have, which seems appropriate for our needs. Motion was made by Member Flower and supported by Member Rambadt to pay the bills and any forthcoming utility bills. Motion carried.
Department Updates/Reports:
1. Public Safety: President Brinkhuis reported on issues which arose during the recent B93 Birthday Bash. The Allegan County Mounted Division doubled the amount of horses/riders. Food for the officers was purchased using the Village credit card, in the amount of $49.88. There were major traffic issues, due to alternative traffic routes advertised which brought concert goers through town on 10th Street. Traffic was backed up for most of the first day. Discussion on whom to send a letter of concern or complaint. Also discussed having Martin Township or the Motor Sports Park pay for part of the Mounted Division. The fire department passed on information that changes will happen for next year. There will be a debrief in July, which some Council members will attend. Next year Member Wykstra, President Brinkhuis and possibly Member Hunt will attend planning sessions and assist.
2. Public Works: Member Wykstra had no report. Member Doezema informed the Council that the group is collecting money to send a donation to Wings Home Hospice in the name of Lyle Eichler.
3. Streets: Member Flower informed that Tom Deneau has been contacted and will start the process to get bids for the 2014 street project.
4. Sewer/Water: Member Flower reported that the new Sensus equipment has some problems when trying to load it on the computer. He also reported on the quarterly City of Plainwell sewer meeting. The CCW Report to the DEQ is due at the end of June.
5. Finance: Treasurer Rambadt - we still need bids on painting the trim on the office building, or putting up vinyl. Member Wykstra will take care of this.
6. Ordinance and Policy: Member Doezema will present a new policy in New Business.
7. Civic Affairs: Member Kelsey was absent and had no report.
8. Five Year Planning: President Brinkhuis had no report. Planning will be addressed later in the year.
9. County Commissioner: Don Black was not present. President Brinkhuis reported on and distributed synopses of the May 23, 2013 County Commission meeting. He highlighted sections regarding the Ash trees at Gun and Dumont Lakes, and the Tourist Council.
Old Business:
No old business to address.
New Business:
1. Member Doezema presented the Rezoning Policy. Discussion held on fees and verbiage. Policy given to Council members to review and comment on. This was the first reading of the policy.
2. Member Doezema received information from the Allegan County Clerk's Association, of which she would like to formally join. Motion made by Member Rambadt to pay the $20 dues, supported by Member Wykstra. Motion carried.
3. Discussion on the needs of the Community Garden. Member Wykstra moved that the Council purchase $300 worth of needed equipment, which the garden group will be allowed to use. Motion supported by Member Flower. Motion carried, with Member Doezema abstaining from the vote.
Recent Community Deaths: The following names were submitted: Mary Lou Nickels-Button and Lori Jean Williams.
Adjournment: Motion was made by Member Flower and supported by Member Hunt to adjourn the meeting at 8:12 p.m. Motion carried.
Respectfully submitted,
Darcy Doezema, Clerk
Regular Meeting
June 10, 2013
The Martin Village Council met for its regular meeting on June 10, 2013, at the Martin Village Office, 1609 North Main Street, Martin, Michigan.
Call to Order and Pledge to Flag: President Brinkhuis called the meeting to order at 7:00 p.m. The Pledge of Allegiance to the American flag was recited.
Roll Call: Members present: Brinkhuis, Flower, Rambadt, Doezema, Hunt, Wykstra (late arrival) and Deputy Clerk Merrill. Members absent: Kelsey.
Approval of Minutes: Motion made by Member Rambadt and supported by Member Hunt to approve the minutes of the regular meeting of May 13, 2013 and the minutes of the special meeting of June 1, 2013. Motion carried.
Recognition of Visitors: Visitors present were: Marlene Leep, Don Rambadt, and Natalie VanHouten. President Brinkhuis asked each visitor to state their purpose for attending and to discuss any issues they had for the Council to consider. Marlene told the Council that she heard many nice comments about the ceremony and that we should consider Scott Kuykendall as the replacement for Ron Merrill as master of ceremony.
Approval of Agenda: Member Doezema added two items to New Business - Clerk's Association and Community Garden. Motion was made by Member Flower and supported by Member Rambadt to approve the agenda as amended. Motion carried.
Communications: Clerk Doezema reviewed the following received correspondence:
(1) MDOT Traffic counts request. Discussed and passed on to Members Wykstra and Hunt.
(2) Vouchers for the Parade of Homes
(3) Article in "Cross Currents" regarding Member Flower donation of 12th gallon of blood.
(4) Announcement of celebration at United Way
(5) MAMA request for nominations
(6) Wings of Hope Hospice invitation
(7) Bob Genetski invitation to "Local Officials Conference"
Financial Items:
1. Treasurer's Report: Treasurer Rambadt highlighted her report, reporting that all bills have been paid and we have reconciled with bank. Treasurer Rambadt reported that we received the annual Bridge & Road Tax from Allegan County in the amounts of $523.40 delinquent 2012 and $8646.63 for current 2012. Motion was made by Member Doezema and supported by Member Hunt to approve the report for May 2013 as submitted. Motion carried.
2. Sewer/Water Budget Approval: Discussion on budget. Basically it is the same as was presented the previous month, with an addition of the golf cart and the remaining Sensus charges. Discussion on not knowing what kind of tower maintenance will be needed in the future, but it could be substantial. Motion was made by Member Doezema and supported by Member Rambadt to approve the Sewer/Water Budget with corrections, as discussed. Motion carried.
3. Payment of Bills: The bills were reviewed by Clerk Doezema. Some bills were paid prior to the meeting, due to the lateness of the meeting date. Discussion on the size of dumpster we have, which seems appropriate for our needs. Motion was made by Member Flower and supported by Member Rambadt to pay the bills and any forthcoming utility bills. Motion carried.
Department Updates/Reports:
1. Public Safety: President Brinkhuis reported on issues which arose during the recent B93 Birthday Bash. The Allegan County Mounted Division doubled the amount of horses/riders. Food for the officers was purchased using the Village credit card, in the amount of $49.88. There were major traffic issues, due to alternative traffic routes advertised which brought concert goers through town on 10th Street. Traffic was backed up for most of the first day. Discussion on whom to send a letter of concern or complaint. Also discussed having Martin Township or the Motor Sports Park pay for part of the Mounted Division. The fire department passed on information that changes will happen for next year. There will be a debrief in July, which some Council members will attend. Next year Member Wykstra, President Brinkhuis and possibly Member Hunt will attend planning sessions and assist.
2. Public Works: Member Wykstra had no report. Member Doezema informed the Council that the group is collecting money to send a donation to Wings Home Hospice in the name of Lyle Eichler.
3. Streets: Member Flower informed that Tom Deneau has been contacted and will start the process to get bids for the 2014 street project.
4. Sewer/Water: Member Flower reported that the new Sensus equipment has some problems when trying to load it on the computer. He also reported on the quarterly City of Plainwell sewer meeting. The CCW Report to the DEQ is due at the end of June.
5. Finance: Treasurer Rambadt - we still need bids on painting the trim on the office building, or putting up vinyl. Member Wykstra will take care of this.
6. Ordinance and Policy: Member Doezema will present a new policy in New Business.
7. Civic Affairs: Member Kelsey was absent and had no report.
8. Five Year Planning: President Brinkhuis had no report. Planning will be addressed later in the year.
9. County Commissioner: Don Black was not present. President Brinkhuis reported on and distributed synopses of the May 23, 2013 County Commission meeting. He highlighted sections regarding the Ash trees at Gun and Dumont Lakes, and the Tourist Council.
Old Business:
No old business to address.
New Business:
1. Member Doezema presented the Rezoning Policy. Discussion held on fees and verbiage. Policy given to Council members to review and comment on. This was the first reading of the policy.
2. Member Doezema received information from the Allegan County Clerk's Association, of which she would like to formally join. Motion made by Member Rambadt to pay the $20 dues, supported by Member Wykstra. Motion carried.
3. Discussion on the needs of the Community Garden. Member Wykstra moved that the Council purchase $300 worth of needed equipment, which the garden group will be allowed to use. Motion supported by Member Flower. Motion carried, with Member Doezema abstaining from the vote.
Recent Community Deaths: The following names were submitted: Mary Lou Nickels-Button and Lori Jean Williams.
Adjournment: Motion was made by Member Flower and supported by Member Hunt to adjourn the meeting at 8:12 p.m. Motion carried.
Respectfully submitted,
Darcy Doezema, Clerk