Minutes of the Village of Martin Board
May 14, 2012
Martin Village Council
May 14, 2012
The Martin Village Council met for its regular meeting on May 14, 2012,
at the Martin Village Office, 1609 North Main Street, Martin, Michigan.
Call to Order and Pledge to Flag: Vice-President Brinkhuis called the
meeting to order at 7:00 p.m., followed by the Pledge of Allegiance to the
Roll Call: Members present: Brinkhuis, Flower, Rambadt, J. Seiser, Wykstra
and Deputy Clerk Merrill. Members absent: Harness and Clerk K. Seiser.
Approval of Minutes: Motion was made by Member Wykstra and seconded
by Member Flower to approve the minutes of the regular meeting of April 9,
2012, and the minutes of the special meeting of April 19, 2012. Motion
Recognition of Visitors: Visitors present were Alice Kelsey, Marlene Leep and
Darcy Doezema. County Commissioner Don Black arrived at 8:00 p.m.
Marlene Leep noted that there would be a cleanup project at East Martin
cemetery on May 15, and volunteers would be welcome. She also suggested
that a plaque at the grave site of Andrew Bee would be appropriate to
identify the union soldier.
Approval of Agenda: Motion was made by Member Flower and seconded by
Member Rambadt to approve the agenda as submitted. Motion carried.
Communications: The following were presented:
1. Information regarding the Metro Act Right of Way Permit Extension which
was signed by Clerk Seiser and returned, extending the term to end on July
2. E-mail from Scott Corbin with information that the Allegan County Local
Emergency Planning Committee is hosting the 3rd Annual Public Safety Expo
on Saturday, May 19, from 11:00 a.m. to 4:00 p.m. at the Technical
Education Center in Allegan.
3. E-mail from State Representative Bob Genetski with his May 2012 Lansing
4. Member Flower mentioned the Notice of Violation from Plainwell which will
be addressed later in the meeting.
1. Treasurer's Report: Treasurer Rambadt highlighted several items from her
report and stated that delinquent billing was needed for the tax bills which
she is working on and will be going out the first of July. Motion was made by
Member Wykstra, supported by Member Flower, to approve the Treasurer's
Report for April 2012 as presented. Motion carried.
2. Payment of Bills: After review, motion was made by Member Flower and
seconded by Member Rambadt to pay the bills as presented. Motion carried.
3. Audit Update: Deputy Clerk Merrill reported that an engagement letter had
been received from Yeo & Yeo for approval, signature and return. The letter
stated that the cost of the complete audit, including expenses, would not
exceed $9,500 and $500 for the non-audit reports. It also stated that Yeo &
Yeo would begin the audit on approximately June 25, 2012 and issue their
reports no later than July 30, 2012. Most of the audit would be done on site.
Motion was made by Member Flower and supported by Member Wykstra to
authorize Deputy Clerk Merrill to sign and return the engagement letter to Yeo
& Yeo. Motion carried.
1. Public Safety: Member Brinkhuis reported that he had been in contact with
the Allegan County Mounted Division. They were in town Saturday, May 12
and will return for the Memorial Day parade as well as the B93 event on June
2. Public Works: Member Wykstra stated that there was nothing to report.
3. Streets: Commissioner Wykstra reported that Plummer's had televised the
storm drain on West Allegan Street on May 10, 2012. They had also televised
the drain in August 2007. Videos of each were shown for comparison. There is
definite deterioration, and discussion ensued on various options for repair.
One suggestion was to line the north half and replace the south half. Wykstra
will investigate and report back to the council.
It was reported that the parking lot repair near the water tower has been
completed by Arnsman, and a check from the township was received for half
of the cost.
Member J. Seiser reported that he received a call from Tim Eichler regarding
the street/drain repair on South University Street. There is some concern
about the grade, etc. and that the job was incomplete. Seiser had contacted
the bid person and had seen the spec bid. However, there seems to be no
spec book available at the office. After discussion on various issues, it was
agreed that contact should be made with Tom Deneau regarding the job.
4. Sewer/Water: Flower reported on the meeting he attended on April 25 at
Plainwell regarding mitigation of future notice of violation occurrences. Those
in attendance were Tom Deneau, Don Flower, Earl Wykstra, Rich Grant, Bryan
Pond, Mike VanElderen, Paul VandeBunte and Erik Wilson. The intent was to
discuss possible solutions for the BOD problem. Within a couple days after the
meeting, the Village received by mail a Notice of Violation and Order from
Plainwell that the Village had violated Plainwell's Sewer Use Ordinance when it
flushed the system on January 5, 2012, and April 4, 2012, which resulted in
the discharge of pollutants in excess of the surcharge thresholds. The Notice
also stated that there is a fine totaling $6,865.66, which is due within 30
days of the effective date of the Notice dated April 26, 2012. The Sewer
Committee has met and Tom Deneau has been contacted who is trying to
obtain information from the DEQ. There was considerable discussion on how to
proceed. It was agreed that Attorney Ed Annen should be given the
information, and a motion was made by Member Flower and seconded by
Member Wykstra to request legal counsel from Ed Annen in conjunction with
advice from Tom Deneau of Wightman & Associates. Motion carried.
It was reported that the Sewer Committee met on May 12 to discuss
reimbursement from township customers to cover the extra charge from
Plainwell. After calculations of cost to the village, it was felt that charging
the township customers 97cents per 1000 gallons of sewage for 6 years
would cover the additional cost being charged by Plainwell. Member J. Seiser
questioned whether the village can legally charge extra to township
customers. After some discussion, motion was made by Member Flower and
supported by Member Wykstra to levy an additional charge of 97 cents per
1000 gallons to township customers for 6 years to pay off the extra that
Plainwell is charging. Motion carried with J. Seiser voting no.
Flower reported that air release valve #2 should be replaced with a clean out
and that Tim is obtaining bids which all exceed $10,000. After discussion on
cost and bids, it was agreed to have Tom Deneau work on the project.
5. County Commission: Commissioner Black distributed synopses of the
meetings of April 26 and May 10, as well as a copy of the 2012 Equalization
Report. He highlighted several items from the meetings, including the smoking
ordinance and voting to raise the current central dispatch surcharge from
$1.63 per phone to $2.05 beginning in July 2012 through December 2013.
Black also noted that the Board had passed a resolution authorizing the water
bond refunding for the Village. Black also mentioned that he is running for
re-election to the Board for District #7. Election is on August 7.
1. Office Sign: Flower stated that there is still no word from Cronen Signs
and that he is still looking.
2. Liquor License Update, Red Barn: It was reported that Chris Ford is
working on renovation and waiting to officially apply for the tavern license.
3. Water Bond Refinancing Update: Deputy Clerk Merrill gave an update on
the water bond refinancing. She reported that the Preliminary Official
Statement (POS) had been received from Bendzinski & Co. by e-mail on May
3. She noted one needed change regarding village officials and relayed that to
Mr. Bendzinski. The POS had also been e-mailed to Ed Annen for his review,
and the village received a copy of his letter to Bendzinski dated May 8 which
stated that the contents of the section entitled "Absence of Certain Litigation
- Village of Martin" were accurate. Merrill also contacted the Allegan County
BPW and talked to Denise Medemar and learned that the BPW passed the
resolution requesting the Board of Commissioners to approve the refunding
contract on April 19. The Board of Commissioners met May 10 and also passed
the resolution. Therefore, the process is running its course. A copy of the
timeline was included with each member's packet which indicates that pricing
of the bonds will take place on May 31. Merrill also highlighted various other
e-mails and phone calls to Bendzinski, Allegan County BPW and Yeo & Yeo,
who has been helpful in providing information requested. If everything goes
according to schedule, closing on the bonds will take place on June 27.
4. Memorial Day Plans: There was discussion on the participants secured
and those yet to be secured. The veterans will be meeting on May 15 to
finalize the plans so that the program can be printed.
5. Salt Bin Door: Member Wykstra reminded the council that a door is
available and had obtained two bids for installing the door on the salt bin.
Overhead Door Company submitted a bid of $2,500, and American Garage
Door presented a bid of $1,025. Motion was made by Member Wykstra and
supported by Member Flower to accept the bid of American Garage Door of
$1,025 to have the door installed on the salt bin. Motion carried.
1. Resolution 2012-5-2, Collection of Taxes: Motion was made by Member
Wykstra and seconded by Member Flower to adopt Resolution 2012-5-2 which
allows the Village Treasurer to collect delinquent taxes and associated
penalties following the 2012 summer village tax levy through February 2013
and then return the delinquent taxes to the County Treasurer by March 1,
Roll call vote: Ayes - Brinkhuis, Rambadt, J.Seiser, Wykstra, Flower.
Nays - None
Absent - Harness, K. Seiser.
Resolution declared adopted.
2. Election Reminders: Deputy Clerk Merrill reminded the council that five
positions are up for re-election in November: President, Clerk, Treasurer, and
two trustees. The terms of trustees Brinkhuis and J. Seiser have expired.
Merrill also noted that nominating petitions need to be turned into the
township clerk by August 14. Alice Kelsey indicated a desire to run for a
trustee position if it does not conflict with the Library Board. Darcy Doezema
stated that she would be interested in running for clerk. Merrill explained other
forms which need to be completed as well as the petitions.
Recent Community Deaths: Names submitted were: Austin Bowman and
Adjournment: Motion was made by Member Wykstra and supported by
Member Flower to adjourn the meeting at 8:50 p.m. Motion carried.