Minutes of the Village of Martin Board
April 11, 2011
Martin Village Council
April 11, 2011
The Martin Village Council met for its regular meeting on April 11, 2011, at the
Martin Village Office, 1609 North Main Street, Martin, Michigan.
Call to Order and Pledge to Flag: The meeting was called to order at 7:30 p.m. by
Vice-President Brinkhuis, followed by the Pledge of Allegiance to the American flag.
Roll Call: Members present: Brinkhuis, Flower, Martin, Rambadt, J. Seiser, Clerk K.
Seiser and Deputy Clerk Merrill. President Harness was absent.
Approval of Minutes: Motion was made by Member Flower and seconded by Member
Rambadt to approve the minutes of the regular meeting of March 14, 2011, and the special
meeting of March 31, 2011, as submitted. Motion carried.
Recognition of Visitors: Don Rambadt was present. County Commissioner Don Black
arrived at 7:45 p.m.
Approval of Agenda: Two items were added to New Business: Parking area and Fun
Run, Brandon Elementary. Motion was made by Member Rambadt and supported by
Member Martin to approve the agenda as revised. Motion carried.
Communications: The following were presented:
1. E-mail from Kirk Scharphorn, PCI, stating that inspections were performed on March 30,
2011 for the rental dwelling at 1016 West Allegan, owned by Ken Harthorn, and the
dwelling units were approved for occupancy.
2. Letter from Bill Miller, Martin Public Schools Superintendent, with information about a
Community Forum on April 13, at 7:00 p.m. in the Clipper Room.
3. Letter from Forest & Land Management regarding the harvesting of trees. It appears
that the wooded acreage referred to in the letter is in Martin Township, but the information
will be investigated.
4. Information from West Michigan Regional Planning Commission about a project where
Doug MacVean is applying for an USDA Rural Development REAP grant to fund the
purchase of high efficiency grain drying equipment. Since Mr. MacVean is located in Martin
Township, there is no need for the village to respond or comment on the project.
5. Letter and brochure from the U.S. Census Bureau which will be conducting the 2010
Census Count Question Resolution Program between June 1, 2011 and June 1, 2013. The
program provides opportunity to challenge the 2010 Census counts of housing units and
Treasurer's Report: Treasurer Rambadt highlighted her report and commented on
various fund balances. Motion was made by Member Flower and seconded by Member
Martin to approve the Treasurer's Report for March 2011 as submitted. Motion carried.
Payment of Bills: A bill from Clean Earth was added to the Major Street Fund for drain
cleaning and a bill from USA BlueBook was added to the Sewer Maintenance Fund for
sewer charts. There was a question about continuing to pay for use of the dumpster behind
the Lions Building. After discussion it was agreed to continue to use the dumpster for the
Motion was made by Member Flower and seconded by Member J. Seiser to approve
payment of the bills as revised as well as forthcoming utility bills. Motion carried.
1. Public Safety: It was reported that the Allegan County Mounted Division may be
available on May 30 for the Memorial Day parade.
2. Public Works: Member Martin reported that the bucket truck was inspected at
Romeyn's, and a crack in the A frame was found and will be repaired.
3. Streets: Street Commissioner Martin reported that Clean Earth will be cleaning storm
drains, and sand and salt will be cleaned from the streets.
4. Sewer/Water: Member Flower reported on the following:
A. Clean Earth will be coming on April 13 to make a quote on a flush valve at the fire
B. Transmission problems occurred on last month's readings, and support service from
Sensus Tech Dept. was needed to resolve. May be "old" reader related.
C. Pumpage problem to Plainwell. Tim Eichler has called Al Evink of Main-Tech to check on
D. Reviewed a quote from Peerless-Midwest for well pump and motor overhaul which
would cost $10,000-$20,000. This estimate was made in February 2009 for #1 well. It was
noted that a recent estimate was received from Kraai Well Drilling for $14,956.
E. Joint Sewer meeting held on April 7 where Flower learned that there would be
increases over the next four years to be in line with the Consumer Price Index.
F. The Consent Agreement prepared by Plainwell was signed by them. The Village signed
the agreement at the special meeting on March 31, 2011.
5. County Commissioner: Commissioner Don Black distributed a synopsis of the March
24 meeting. He noted that an animal shelter contract was approved with Wishbone Pet
Rescue as well as a jail construction plan. He also reported that there may be a reduction
in the number of commissioners from 11 to 5, 7 or 9. Changes in population necessitate
changes in district shapes. The plan is to distribute the population evenly without splitting
townships. The Allegan County Apportionment Commission will meet again on April 18.
Black also noted that the next evening meeting will be April 28 at 7:00 p.m.
Old Business: None.
1. Memorial Day Activities: There was considerable discussion on various aspects of the
parade and ceremony. Member Rambadt will make contacts regarding the school band and
a soloist. Don Rambadt is involved with the Martin Area Vets and stated that Kevin Martin
would be available to speak. No decision was made regarding a Grand Marshall. Ron
Merrill and Don Black will share the M.C. responsibilities. Other details will be finalized by
the Civic Affairs Committee and Martin Area Vets.
Vice-President Brinkhuis asked about the Citizen Recognition Award. After a brief
discussion, it was agreed to table until President Harness can be involved since he
originally suggested the idea.
2. Open House at New Office: It was agreed that following the Memorial Day ceremony
would be a good time to host an open house at the new village office. Several ideas were
presented, and it was agreed that Anita Rambadt and Kelly Seiser should work together
and present some plans for refreshments and "give-aways".
3. Parking Area: As agreed at the March 14 meeting, Member Martin had obtained
quotes for improvement of the parking area behind the new office. He distributed diagrams
which divided the area into four sections from North Main Street to Elsie Street. He then
reviewed and explained the options. The quotes from Arnsman Septic are: Repair soft spot
in P.W. staging area, $5,550.00; Remove asphalt driveway and sidewalk, $1,300.00;
Install leach basin on north end of parking area, $3,000.00. Quotes from VanLaan
Concrete for installing concrete are: Areas 1 and 2, $9,615.00 each and areas 3 and 4,
$9,875.00 each. After much discussion, Martin recommended and moved to accept all
three quotes from Arnsman Septic to prepare the area and install the leach basin (total
$9,850) and to accept VanLaan's quote to install concrete in area 1 for $9,615. Motion was
seconded by Member Flower and carried. Areas 2, 3, and 4 will be completed later.
4. Brandon Elementary Fun Run: Member Rambadt made the council aware of the
fundraiser sponsored by Brandon Elementary PTO, which is a Fun Run to be held on
Friday, April 29. She noted that some streets will need to be closed off. The specific route
will be furnished.
Recent Community Deaths: Names submitted were: Terry D. Wolfe, Velva Huff, and
Patricia A. Dill.
Adjournment: Motion was made by Member Rambadt and seconded by Member Martin to
adjourn the meeting at 8:55 p.m. Motion carried.
Joyce Merrill, Deputy Clerk