Minutes of the Village of Martin Board
March 14, 2011
Martin Village Council
March 14, 2011
The Martin Village Council met for its regular meeting on March 14, 2011, at the
Martin Village Office, 1586 South Main Street, Martin, Michigan.
Call to Order and Pledge to Flag: The meeting was called to order at 7:30 p.m. by
President Harness, followed by the Pledge of Allegiance to the American flag.
Roll Call: Members present: Flower, Harness, Martin, Rambadt, J. Seiser, K. Seiser, and
Deputy Clerk Merrill. Member Brinkhuis was absent.
Approval of Minutes: Motion was made by Member Flower and seconded by Member J.
Seiser to approve the minutes of the regular meeting of February 14, 2011, as submitted.
Recognition of Visitors: Don Rambadt was present. County Commissioner Don Black
arrived at 7:38 p.m.
Approval of Agenda: Member Flower requested the addition of Martin Lions to New
Business. Motion was made by Member Martin and seconded by Member Rambadt to
approve the agenda as revised. Motion carried.
Communications: The following were presented:
1. Information from Allegan County Broadband Initiative regarding providing affordable
high speed internet access in Allegan County. There will be a meeting on March 21, 2011,
at 7:00 p.m. at the Allegan Township Hall.
2. Letter from the Seventh-Day Adventist Church stating that young people from the
Michigan Conference of Seventh-day Adventists will be in the Martin area doing
door-to-door missionary work during the months of June, July and August of 2011.
3. Copy of a letter dated March 7, 2011, from Davis & Davis, Plainwell City attorneys, to
Edward Annen regarding the Wastewater Treatment Service Agreement and Notice of
Default by the Village. This will be addressed later in the meeting.
4. Letter from Consumers Energy dated March 2, 2011, requesting a Certificate of
Insurance evidencing the insurance coverage agreed upon in a License Contract dated
October 9, 2007. The request was relayed to the village's MML representative, and the
Additional Interests Endorsement Schedule has been received.
Treasurer's Report: Treasurer Rambadt highlighted her report, and stated that all funds
reconcile with the bank statements. Motion was made by Member Flower and seconded by
Member Martin to approve the treasurer's report for February 2011 as submitted. Motion
Payment of Bills: After the addition of three bills, motion was made by Member Flower
and seconded by Member Martin to pay the bills as presented with additions. Motion
Public Safety: Member Martin reported that he had been contacted by the Allegan County
Mounted Division asking about specific dates when they would be needed. It was agreed
that their services would be helpful at the B-93 weekend in June. Other possible events
would be Memorial Day parade, homecoming parade and Christmas parade. The Mounted
Division also mentioned "town rides". Martin will submit a list of events for approval.
Public Works: No P.W. report, but Martin reminded the council of a meeting on Saturday,
March 19, at the village office with Tom Deneau of Wightman & Associates regarding water
Streets: Martin reported that he had met with Clean Earth regarding the cleaning of storm
drains and attempting the camera video on West Allegan.
New Office, 1609 North Main: Martin reported that the carpet has been installed in one
of the offices and wood floors cleaned in the remainder of the office. Inside renovation has
been completed, and Lori is cleaning the office. The hand rails are completed and need to
be installed next to the handicap ramp. When that is complete, a certificate of occupancy
will be issued.
Because of the amount of mud in the parking area, Martin recommended putting blacktop
or crushed concrete over the area. He will have estimates by the next meeting.
Flower asked about the advisability of putting a smoking disposal container outside the
main entrance. He also had a drawing of the main meeting room in the office and the
possible configuration of tables for council meetings. After review, it was agreed to use the
current table for the time being.
Flower also presented an estimate from Mulder's Moving and Storage for $450 for one-half
day. They would shrink wrap file cabinets and provide boxes for loose items. After
discussion, motion was made by Member Martin and supported by Member Flower to hire
Mulder's Moving and Storage to move from the current office to the new office. Motion
carried. The move should be completed before the end of March.
Sewer/Water: Flower stated that he had overbilled Gun Plain Township, and after
communicating with them, it was agreed to send them a refund check for $2,627.25 for the
President Harness reported on the issues with Plainwell. The meeting on February 17 did
not go well and ended with Plainwell giving the village documents of violation which had
been already prepared and signed by the city. There is dispute on the 425 Agreement with
Martin Township, which Harness outlined. The second meeting on March 8 went some
better, but there are still unresolved issues regarding attorney fees, bulk rates and
multiplier rates. Harness explained the history of the sewer issues with Plainwell, including
the lack of cooperation on the part of Martin Township regarding the requested attorney
fees nearly one year ago, which would have avoided the ongoing issues. The attorney fees
requested were $9,000 but are now $70,000. Harness stated that there is need for further
investigation before a decision is made. Attorney Ed Annen is working very hard to bring a
resolution to the dispute.
County Commissioner: Don Black distributed synopses of the February 10 and March 10
meetings and highlighted the following: approval of the Allegan County Transportation Five
Year Strategic Plan; award of an automated fee gate system bid for Gun Lake Park boat
launch; possible contract with Wishbone Pet Rescue giving them managerial control of the
county's animal shelter; and update on jail plans. He also responded to a question from
the February 14 council meeting regarding payment for extra deputies on duty during the
opening of the Gun Lake Casino. Revenue from the casino pays for the deputy services.
1. 1016 West Allegan: It was reported that the Harthorns have made the first two
payments on time for reimbursement of village legal expenses. PCI should be conducting
an inspection soon.
2. VanElderen Sewer Issues: Plainwell will be issuing a violation letter to VanElderen
with a copy to the village.
1. Resolution 2011-3-4: General Appropriation Act for 2011-2012: Motion was
made by Member Flower and supported by Member Martin to adopt Resolution 2011-3-4,
the 2011-2012 village budget.
Roll call vote: Ayes - Rambadt, J. Seiser, Martin, Flower, K. Seiser.
Nays - None
Absent - Brinkhuis
Resolution declared adopted.
2. Trash Pick Up Date: Flower suggested May 14, 2011 as the date for trash pick up. He
will check with the township, and if agreeable, he will include the date and regulations in a
spring newsletter. It was also suggested that a dumpster for hazardous materials be
available. (Note: After conferring with the township, the date of Saturday, May 21 was set
as the day for trash pick up.)
3. Martin Lions: Flower stated that the taxable value of the Martin Lions building has
increased, and due to a decrease in Bingo proceeds, the Martin Lions are unable to pay the
taxes and other expenses. He asked about the possibility of turning the building over to
the village which would eliminate the taxes. There was discussion and questions raised, but
no decision was made.
4. President Update: President Harness stated that his health issues have greatly
improved and he is willing to continue to serve as President. His job sometimes keeps him
out of town, but he has continued to attend meetings regarding the sewer issues. He stated
that he would like the council to go into closed session so that members could express
their feelings and wishes regarding his position. He requested that Member Martin chair the
Closed Session: Motion was made by Member Flower and seconded by J. Seiser to
convene into closed session at 9:05 p.m. Motion carried.
Motion was made by Member Flower and seconded by Member Rambadt to reconvene into
regular session at 9:40 p.m. Motion carried.
Recent Community Deaths: Names submitted were: Gerald D. "Butch" Kline and Aileen
Adjournment: Motion was made by Member Flower and seconded by Member J. Seiser to
adjourn at 9:42 p.m. Motion carried.