Minutes of the Village of Martin Board
February 13, 2012
Martin Village Council
February 13, 2012
The Martin Village Council met for its regular meeting on February 13,
2012, at the Martin Village Office, 1609 North Main Street, Martin,
Call to Order and Pledge to Flag: President Harness called the meeting to
order at 7:30 p.m., followed by the Pledge of Allegiance to the American flag.
Roll Call: Members present: Flower, Harness, Rambadt, J. Seiser, Clerk K.
Seiser, Wykstra, and Deputy Clerk Merrill. Member Brinkhuis arrived at 7:39
Approval of Minutes: Motion was made by Member Flower and supported by
Member J. Seiser to approve the minutes of the regular meeting of January 9,
2012. Motion carried. Motion was made by Member Wykstra and supported by
Member Flower to approve the minutes of the special meeting of February 6,
2012. Motion carried.
Recognition of Visitors: None present at the beginning of the meeting. County
Commissioner Don Black arrived at 7:45 p.m., and Don Rambadt arrived at
Approval of Agenda: Two items were added to New Business as follows:
New start time for council meetings and Lions Club update. Motion was made
by Member Wykstra and supported by Member Flower to approve the agenda
as amended. Motion carried.
Communications: The following were presented:
1. Letter dated January 17, 2012, from MML regarding the debate over
eliminating Michigan's Personal Property Tax and how that would affect local
governments and public schools.
2. Notice from Allegan County Emergency Management which is sponsoring a
skywarn training on Saturday, April 14, 2012, from 8:00 a.m.-1:00 p.m. at the
Salem Township Fire Department.
3. Thank you letter from Rick Martin expressing his appreciation for the plaque
and his enjoyment from serving on the Village Council.
4. E-mail and resolution from the Village of Wolverine, Michigan, stating their
opposition to House Bill 5304, a bill that would amend Public Act 51 to shift
transportation funds away from local road agencies that receive less than
$50,000 in 2012 to their respective counties starting in 2015. Deputy Clerk
Merrill stated that she had been in contact with Allegan County Treasurer
Sally Brooks and Mary Cumberworth, MDOT representative, regarding this bill.
5. Notice of Termination of Extended Benefit Program from the State
Department of Licensing and Regulatory Affairs. This program will expire on
February 18, 2012 because Michigan no longer meets the criteria to remain on
the federally-funded Extended Benefit program.
6. Memo dated February 10, 2012, from Joyce Watts, Allegan County
Clerk-Register, regarding township and county offices open for election in
2012. There will be two candidate training sessions, one on Monday, March
19, 2012, at the Vo-Tech Center and one on Tuesday, March 20, 2012, at
the Clyde Township Hall.
7. Invitation dated February 9, 2012, from Gun Plain Charter Township to
attend a meeting on March 15, 2012, 7:00 p.m. at the Gun Plain Township
Hall to discuss law enforcement in the area.
8. President Harness stated that he had a communication which he will
address later in the meeting.
1. Treasurer's Report: After review, motion was made by Member Flower and
supported by Member Wykstra, to approve the Treasurer's Report for January
2012 as presented. Motion carried.
2. Payment of Bills: After review and explanation of the Plainwell bills by
Member Flower, motion was made by Member Brinkhuis and seconded by
Member Wykstra, to pay the bills as presented and any forthcoming utility
bills. Motion carried.
3. Transfers per 2011-2012 Budget: Motion was made by Member Brinkhuis
and supported by Member Flower to make the following transfers per the
2011-2012 budget: From General Fund to Vehicle Fund, $8,500; From General
Fund to Building Fund, $100; From Infrastructure Fund to Major Street Fund,
$63,000; From Infrastructure Fund to Local Street Fund, $5,000. Motion
4. Software Update: Clerk Seiser reported that she and Treasurer Rambadt
and Deputy Clerk Merrill had met on February 3 to review the various quotes.
The choice was narrowed to two, BS&A Software and Microsoft Dynamics.
Seiser is waiting for a video from Microsoft Dynamics. It was noted that a
conversion to a new program would not be advisable until after this year's full
audit is completed.
1. Public Safety: Member Brinkhuis reported that the emergency signs and
lighted wands have arrived and will work well when needed.
2. Public Works: Street Commissioner Wykstra reported that post style
barricades had been installed next to the paved area in the parking lot to
prevent drivers from using the drive as a cut off route.
3. Streets: No report.
4. Sewer/Water: Member Flower reported that the recent billing went well.
He will be contacting Plainwell regarding the BOD charges. Flower also
highlighted Tim Eichler's report which stated that the pumping output is good,
the need for a sewer cleanout, and three customers who have not complied
with the back flow preventer requirements. Letters will be sent. Member
Brinkhuis referred to an article in the Penasee Globe which reported that the
City of Wayland was able to refinance bonds from a sewer project which
saved over $200,000. It was suggested that inquiry should be made about
refinancing the village water bond which has an interest rate of 4.75%.
Deputy Clerk Merrill will make contact with the County BPW office.
5. County Commissioner: Commissioner Don Black had left synopses of the
January 26 and February 9 meetings. He also distributed copies of the Allegan
County Strategy Map and reviewed the map. He also presented some jail
facts as follows: Size of total building, 193,378 square feet; total developed,
123,440 square feet; construction cost less site work, $15,738,986;
"developed cost", $127.50 per square foot.
1. Update on Independent Water: President Harness has had no word from
Attorney Annen. Possibly Small Claims Court should be considered.
2. Office Sign: A reasonably priced sign has not been found. Flower stated
that the school would be willing to put information on their sign for the village.
Flower asked if he could purchase a simple sign which would direct persons to
the office entrance at the rear of the building. He was given permission to do
3. Salt Bin Award: President Harness reported that he had contacted Tom
Deneau of Wightman & Associates and Kirk Scharphorn of PCI regarding a
slump test and limestone. He was informed that a slump test could be waived
and that limestone is not needed in footings but should be used in the above
ground work. In light of that information, he also contacted Ron Tanner of
Burgess Construction to see if they wanted to revise their bid. Since nothing
was heard from Burgess, the bids remain the same. The bid from VanLaan
Concrete Construction is $17,350, and the bid from Burgess Concrete
Construction is $27,650. A motion was made by Member Flower and supported
by Member Wykstra to award the bid for the salt bin storage building to
VanLaan Concrete Construction at $17,350.
Roll call vote: Yes - Flower, Wykstra, Rambadt, K. Seiser.
No - J. Seiser
Abstain - Brinkhuis
President Harness referred to a communication from Attorney James Durant
dated January 24, 2012, regarding a F.O.I.A. request. He had directed Flower
and Merrill to compile the information and reply to the request. Thirty-four
pages of pertinent information was scanned and e-mailed to Attorney Annen
for his approval and then to Attorney Durant. Harness noted that in Mr.
Durant's first communication in November, he had information which was not
yet available to council members or on the website, but was available only at
the office. In his second communication in January, he had the spec bid
package from Wightman & Associates. A request had not been made to the
village office, but the package had been provided to Mr. Durant. Therefore,
President Harness asked specifically if anyone on the council was aware of or
had in any way participated with Attorney Durant in this action against the
village. There was no response.
1. Resolution for Charitable Gaming License: The Martin Athletic Boosters
has requested that the village approve and recognize them as a nonprofit
organization operating in the community for the purpose of obtaining
charitable gaming licenses. Motion was made by Member Wykstra and
supported by Member Brinkhuis to approve the request from the Martin
Roll call vote: Yes - Brinkhuis, Flower, Rambadt, J. Seiser, K. Seiser,
No - None.
2. Proposed Budget for 2012-2013: After review, motion was made by
Member Brinkhuis and seconded by Member Flower to approve the proposed
budget for 2012-2013. Motion carried. Final budget will be presented at the
March 12 meeting.
3. Meeting Start Time: It was suggested that the council meeting time be
changed to 7:00 p.m. instead of 7:30 p.m. Motion was made by Member
Wykstra and seconded by Member Rambadt to change the start time of the
village council meetings to 7:00 p.m. Motion carried. President Harness will
check with Attorney Annen to see if this can be done without changing the
4. Lions Club Update: Member Flower reported that the Lions Club voted to
discontinue Bingo at the end of February 2012 and put the building up for
sale. This will affect the village with the use of the trash receptacle which will
also be cancelled at the end of February. Discussion followed on where the
village should put a container. Wykstra will talk to Tim Eichler about this
Recent Community Deaths: The following names were submitted: Delia Mae
Geurink, Elaine "Fritzie" Johnson, Madelene Reynolds, Carol Sue Rantz, Lois
Huisman, Haldon Mauchmar, and Gladys Wyatt.
Adjournment: Motion was made by Member Wykstra and supported by
Member Flower to adjourn the meeting at 8:39 p.m. Motion carried.